GENERAL MEETINGS

Subj: MINUTES OF THE PREVIOUS MEETING (REUNION UPDATE)
Date: 10/4/2001 9:48:33 PM Pacific Daylight Time
From: Bobong Cutiongco
c/o: rollyperez@aol.com

Dear Batchmates,

Last Sept. 29, Saturday, ar around 8 p.m., the following of us met at Cafea Celebrity:

Obet Escueta, Erwin Flores, Adib Tamano, Ariel Magno, Gigo and Alyssa Alampay, John Imperial, Lian Nemenzo Hernandez, Ethel Liwag Fortuno, Gina Ynchausti Codera, and me.

The following items were discussed :

1. Barbra's Catering Services will give a quotation of the food we chose.Barbra's is one of the accredited caterers of Celebrity.We invited their representative to attend to all our queries.

2. We need to raise more funds to be able to purchase the computers we intend to donate to UPIS. Target is 5 computer units with printers.Budget is Php200,000. Batchmates are requested to assist in soliciting for sponsors and donors for this batch project. All donations are requested to be in by Nov. 15.

3. The band will be sponsored by the DG's (Dracula Girls and co.)but they are still scouting for the best that will ask for a reasonable price.

4. If there are batchmates who wish to donate drinks or food, pls. let us know so we can inform the management ahead of time.

5. Collection from batchmates abroad will be deposited in a dollar account of Obet Escueta for faster turnover. We would like to request Arlene De Guzman to pls. communicate with us and send us a report of the total donations. Kindly follow-up the pledges made by our batchmates their in the U.S.

6. CD's were already purchased. Our souvenir for the reunion is a compilation of OUR HIGH SCHOOL SONGS (70's-80's) that come in 2 volumes. Taping of songs is now in progress.

7 Cash in bank is Php120,000. Around Php60,000 are still collectible from bachmates who pledged last April. Solicitation letters are available to those who have prospect donors. Pls. contact me at 0917-248-4465 or at 942-3952. Whoever is able to get a sponsor, pls. ask for the text or logo which they wish to have printed in our souvenir program.All ads must be in by Nov. 15.

Details: 2,500 quarter of a page 5,000 half page 10,000 full page

8. Directory is almost ready. Any changes in nos. of addresses, pls. email me at bobonglc@nsclub.net. This will be distributed during the reunion.

9. It was suggested that fee for the reunion be PhP500, inclusive of the giveawaysm, souvenir program, and directory. If we are able to raise more than our target, then we are hoping to lessen the cost per head.

10. NEXT MEETING : Oct. 27,7pm. Adib Tamano's residence.Details to follow.

     All officers, committee heads and members are required to attend this meeting.

Batchmates, talagang malapit na ang December 30. We wish full cooperation from the officers and the steeering committee. Non-officers who would like to extend their help by soliciting sponsors and raffle prizes would be greatly appreciated.

Batchmates from the USA who wish to donate raffle prizes, email Babs Barcelo Harcketts at bharcketts@hotmail.com or call (703) 273-7720.

Bobong Lacanilao-Cutiongco

Attendees : (41)

Lian Nemenzo, Eteng Barile, Edgar and Bobong Cutiongco, Alex Dimapilis, Joey Diaz, Grace Amilbangsa, Erwin Flores, Dino Tamayo, Romeo Rosales, Ariel Magno, Pete Faulan, John Imperial, Ocs and Bel Alvarez, Jojo Poe, Liz Francisco De la Cruz, Chinky Caridad Soluren, Francisco Tamor, Cali De Castro, Frank Longid, Norma Marquez, Eric Fetalino, Beau Sulit, Vilma Beltran Balmaceda, Benedict Balderama, Adib Tamano, Jess Altuna, Joel Paz, BJ Guerrero Nicolas, Nona Arellano, Rorie Abejo Pena, Mitchay Aguilar Pacia, Jun Lingao, George Reynoso, Hector Buenaluz, Ethel Liwag Fortuno, Leny Bautista, Obet Escueta , Egay Rivera, and Maurice Ramirez ( who flew in from Idaho).

Presided by : Bobong and Jojo Poe

1. Date of reunion has to be finalized. Phone brigade will be done in order to have more votes.Possible venues are :

a. Ang Bahay ng Alumni
b. UP Executive House

2. UPIS Principal Prof. Hermosa is requesting from our batch that we donate a computer. The body decided to donate 3 computers. A committee, headed by Obet Escueta will be in-charge of the solicitation to raise funds to be able to purchase the units. Leters will be sent to all batchmates where they have the choice between being a sponsor for an advertisement page or they may donate any amount for batch funds needed for the preparation for the reunion.

3. Budget for the reunion is P200,000 . To have more attendees , the Finance Committee, headed by Jojo Poe, will solicit from batchmates and from companies to be able to cover all the expenses. Hopefully, all batchmates don't have to pay any amount, but they have to pay for their spouses and their children. Most batchmates suggested that this affair be for adults only. It is the prerogative of the batchmates to bring his/her family or not. Adib Tamano suggested that there be a Golf Tournament next summer to raise funds, and Bobong suggested to have a one-day Sportsfest-basketball/volleyball to have more batchmates involved. Nothing was finalized.

4. Batchmates in the East Coast will be having a reunion on May 27, and they are likewise encouraged to discuss what their participation in the reunion will be-pledges, solicitation, fund-raising,etc. Venue will be at Marla Abelardo Luzzi's place.

5. The group was able to raise PhP119,000 + ( pledges ) and their donation will be collected from them in the next general meeting. Dino Tamayo and Rorie Abejo are in-charge of preparing the by-laws in order to have all donations addressed to UPIS Batch 1981 Alumni Association. So far, all donations in cash and receipts of all expenses are recorded.

6. Grace Amilbangsa, Dessa Quesada and Melvin Mangada were requested to be the Masters of Ceremonies on the day of the reunion.

7. Bobong informed the body of the possible activities on the day of the reunion - there will be a slide presentation, a band playing "our music", a Sing-a-long contest where each section is represented, and more games which will involve as many people.The food will be catered. (We are requesting all batchmates who are in the catering business to send their proposals).

Meeting was adjourned at 10:35 p.m.

Prepared by : Bobong Lacanilao Cutiongco

Meeting began at 8:30 p.m.
Presiding Officer : Anna Soriano
Secretary: Ella Atienza
Batchmates Present :

Bobong Lacanilao Cutiongco Jojo Poe                                         Ariel Magno                                     Laarni Aranas                                 BJ Guerrero Nicolas                     Rorie Abejo                                 Gigo Alampay                             Alyssa Alampay                         Adib Tamano                               Gladys Cortes Malixi           Beau Sulit                                     Jesus Beringuela

Lian Nemenzo Hernandez Ethel Liwag-Fortuno Leny Bautista Gingay Pajaro Romy Rosales Dodo Samson       Jun Lingao Joey Diaz Dino Tamayo Aissa Encarnacion Eric Fetalino Gina Ynchausti-Codera

I. Formalizing an Alumni Association

A. Advantages:
1. raise funds for: scholarships, funerals, other needs of batchmates
2. act on issues: needs of UPIS; facilities, constructions
3. easy mobilization for batch projects
4. solicitations would be formalized if the Batch can issue receipts under the name of the association
5. networking to help one another in : careers, business, missions

B. Rorie Abejo Pena has committed to the body to look into the process of formalizing the Batch 1981's Alumni Association with Atty. Dino Tamayo as the legal consultant and Atty. Aissa Encarnacion would likewise help out.

II. 20th Anniversary Reunion in 2001

A. Bobong Cutiongco has volunteered to head the Steering Committee of the reunion in 2001

B. The EMPS-Email Pals Club : Rolly Perez, Leloy Santos-Cuyugan, Lovel Untalan, Jun Lingao, Babs Gay Barcelo Harcketts, Christine Alcoba Reyes, Bobbit Casareo and Bobong Cutiongco will handle all communication, announcements, minutes of the meeting, sending out all information via email and mailers.

C. The body was asked to vote for the date of the reunion which both fall on a Saturday:

April 21, 2001 Peachy & Joel Bretana Aissa Encarnacion Leny Bautista   Ginggay Pajaro Gladys Cortes Malixi Dodo Samson Joey Diaz Beau Sulit   Jun Lingao Bobong Cutiongco

December 29, 2001 Gina Ynchausti-Codera Ella Atienza Laarni Aranas Rorie Abejo Pena Gigo and Alyssa Alampay Ariel Magno Anna Soriano Ethel Liwag . .

Though not an option, Adib Tamano voted for January 1, 2001 to celebrate the first day of the MILLENNIUM. Via email, our batchmates abroad have already cast their votes earlier.

APRIL 2001                                                             DECEMBER 2001
Rosella Perdigon Shishido                                   Joel Yago
Leloy Santos Cuyugan                                           Miaflor Michelena Wimberly
Al Yap                                                                       Bobbit Casareo

D. Committees Formed

I. FINANCE (Chairman : Jojo Poe)

1. collection of money
2. solicitation of cash
3. sponsorship
4. financial report
5. food and beverage
6. venue

II. COMMUNICATION/PUBLICITY/REGISTRATION ( EMPS/BJ Guerrero Nicolas)

Members:
Ella Atienza
Leny Bautista
Ginggay Pajaro
Ethel Liwag Fortuno
Lian Nemenzo Hernandez
1. invitation letters
2. email/phone brigade
3. confirming attendance
4. food and raffle stubs
5. updating directory
6. souvenir program
7. registration

III. Physical Arrangements ( Chair : Anna Soriano)

Members:
Gladys Cortes Malixi
Aissa Encarnacion
Peachy Bretana and the rest of the DG's

1. decors
2. sound system
3. mobile
4. video/photographer
5. facilities
6. streamer
7. chairs and tables

IV. PROGRAM COMMITTEE ( Bobong Cutiongco & Ariel Magno)

1. program of activities
2. emcees
3. slide presentation
4. games
5. speakers
6. solicitation of raffle prizes
7. song and dance nos.
8. souvenirs

V. Venue for the Reunion
Ang Bahay ng Alumni was suggested since it is within UP Grounds, more affordable, and spacious. However, suggestions for other venues from other batchmates are still open. A potluck lunch was suggested to take lace either on the same day of the reunion, or the following day, which is a Sunday.

E. More updates
Bobong updated the body on what have been accomplished so far:

1. batch directory is still in the process of updating by the EMPS and other batchmates - with 74 batchmates still to be searched
2. All communication regarding Batch Activities will be sent via email thru the Web Publisher-Rolly Perez. Mailers via postal service will be done by Bobong.
3. Cash donation raised from the body reached : P5,500 Pledges : P42,000 and $200

Sponsors:
*5 Batchmate to Batchmates Couples
(Roy & Verna, Arnette and Mike, Gigo and Alyssa, Rey and Thelma, Edgar and Bobong) have committed to sponsor the cost of he SOUVENIR PROGRAM. Here, we will print the updated batch directory, souvenir shots from the reunion in 1991, souvenir shots during mini get together both in Manila and in the US of A

*Ariel Magno has committed to sponsor the cost of the Slide Presentation

*Christina Manongdo Bernabe will sponsor 2 streamers for the event care of Jollibee

Budget was presented by Bobong :

( all prices are in Philippine Peso)
Cost of Food ( P300/head ) 60,000
Slide Presentation                   2,000
Sound System                          8,000
Venue                                      10,000
Souvenir                                  16,000
Video                                         5,000
Invitations                                  5,000
Mailing                                       2,000
Total                                    P107,000

Divided by 160 batchmates (relative figure) P671/head

In order to lessen the cost per head, all items stated above (except for the food) need to be sponsored or these expenses can be shouldered by cash donations.Therefore, cost per head can be down to P350-P375.

Meeting was adjourned at 9:15 p.m.

Prepared by : Bobong Cutiongco
(Noted: mailers will also be sent to batchmates who are not yet internet-connected)

* * * * *

We now would like to request you to be part of the preparation for the 20th Anniversary Reunion by :

1. casting your votes as to when you would prefer to have the reunion April 21 or
    December 29 of 2001.  CLICK HERE TO CAST YOUR VOTE
2. inviting/informing other batchmates about this big event
3. emailing to us any suggestions/requests you have for the reunion
4. enlisting in any of the committees mentioned above
5. donating cash
6. offering services for printing of tickets, souvenir program, video/still pictures
7. mailing to us high school pictures
8. attending future mini-reunions/meetings

Since our batchmates from the West Coast are soon to meet in September, we hope that they can likewise discuss their contribution in the preparations for our Grand Reunion in 2001.

Thanks.
Bobong Lacanilao - Cutiongco
Batch Event Coordinator

REUNION NOTICES

JULY 4, 2001 (Reunion date has been changed to Dec. 30, 2001)

Dear Batchmates,

6 months to go..go..go..

Regular meetings of the organizing committes and the officers have been going on and we wish to inform you of the details that have been finalized.

THE DATE OF THE REUNION( has been changed to a day later )
*December 30, 2001 - a Sunday. 5:00 p.m.
(We need to spruce-up the place at least before lunch time, and there was a reservation made at the ballroom on December 29 and that function will last til 7p.m.,so we had to move the date where there is no other function taking place earlier).

DONATIONS FROM BATCHMATES

We are still welcoming donations from batchmates to be able to cover the expenses for this big affair.Proposed budget is PhP188,000.

To date, we have PhP125,000 ( cash in bank) plus around $500 or so from the States(Will send you a more detailed account in our next mail)

FUNDRAISING PROJECT

1.Batchmates are requested to solicit from companies, or you may specify that your donation is for the purchase of the computers for UPIS. Pls. email Obet so he can forward to you the letter.

2. A movie premiere or sponsorship of a children's theatre show was suggested but no final plans yet.

UPDATING OF BATCH DIRECTORY

If you wish to include your business address/telephone no. in the directory, pls. email me.

Last Saturday, the following met at Celebrity:
Obet Escueta, Erwin Flores, Lian Nemenzo Hernandez, Gina Ynchausti Codera, Jun Lingao, Joey DiazDino Tamayo, Edgar Cutiongco, Anna Soriano and Caloy Campos.

This meeting was called to finalize the physical arrangements:

THE THEME OF THE REUNION : High School Fair

The ballroom will be filled with food booths, balloons, a tent, a large slumbook collage(you are requested to bring pictures from high school to be posted on that collage ), a big screen flashing high school souvenir shots, and a live band and piped in house music playing OUR HIGH SCHOOL SONGS.

THE TITLE : ANG PAGBABALIK NG MGA PESTE
Since it was in Grade 8( remember that our sections were names of INSECTS ) when we were more complete and "solid" , the physical arrangements committee suggested this title as we reminisce our high school days.

ATTIRE : Come as you please.

SOUVENIR: A compilation of OUR HIGH SCHOOL SONGS in 2 CDs.

DOOR PRIZES /PRIZES FOR GAMES:
To those who wish to donate prizes for our raffle and games, here are a few suggestions:
1. books ( bestsellers
2. gift checks( department stores/restaurants/hotels/resorts
3. CDs
4. perfume
5. linen
6. appliances

FAMILY DAY :

It was suggested that the Family Day takes place on January 1, 2002, 3pm , at the UP Sunken Garden. Bring the whole family. It's going to be a potluck merienda.

We will inform you of other developments in our next correspondence.

Thank you.

Bobong Lacanilao-Cutiongco
0919-347-8695
942-3952

Batchmates,

Mark your 2001 calendars, we already have a date for our 20th Anniversary Reunion - DECEMBER 29, 2001.

The venue will still be voted on in a general meeting sometime early next year.So far, here are the suggestions:

1. Ang Bahay ng Alumni
2. A 5-star Hotel
3. Club Filipino
4. Celebrity Sports Plaza

Of course, this will all depend on the contributions/donations/funds that can be raised at least 6 months before the reunion.

To those who voted for April 21, 2001,specially those who are abroad, don't despair, we can always plan for a special get together for you , too. That can actually be one major planning session and the best time to have more attendees in preparing for the grand event.

Bobong Lacanilao-Cutiongco

Batchmates abroad who would like to send financial contributions to our upcoming 2001 reunion can write their checks to:  

Arlene de Guzman-Perez
c/o United National Bank
450 N. Roxbury Dr.
Beverly Hills, CA 90210